For manual AP workflows
Stop manually processing routine supplier invoices.
SwiftLedger reads incoming supplier invoices, checks supplier and purchase-order details, applies the right finance workflow, and sends only uncertain cases to your team.
Routine invoices move automatically
Uncertain cases stop for review
Built around your existing invoice and accounting workflow.
Invoice queue
Today’s activity
Live
4 invoices processed
3 completed automatically
Supplier invoice · SL-1048
€8,420.00 · PO-backed
Matched
Supplier invoice · SL-1049
€1,275.40 · Operating expense
Review
Supplier invoice · SL-1050
€3,914.25 · Reading document
Processing
Every decision logged for review
Is this your AP workflow?
Built for finance teams still moving invoices by hand.
SwiftLedger is a fit when invoice volume is growing but the process still depends on inboxes, rekeying and manual checks.
Supplier invoices still arrive through a shared inbox
Someone re-enters invoice data into the accounting system
Purchase invoices are checked against orders by hand
Cost invoices still require manual ledger coding
Exceptions are handled through email or spreadsheets
Invoice volume is growing faster than AP capacity
See how your process could work
Before and after
From seven manual handoffs to exception-only review.
Today, every invoice can trigger a chain of small manual tasks. SwiftLedger moves the predictable steps forward and leaves finance with the decisions that require judgment.
Before: seven manual handoffs
Invoice arrives → open attachment → copy fields → check supplier → search purchase orders → code expenses → chase unclear cases.
After: predictable work moves
Invoice arrives → SwiftLedger checks, matches or codes it → finance sees only the exceptions.
What changes immediately
Less routine entry. Fewer invoices requiring manual handling. Clearer exception visibility.
How it works
A controlled path from receipt to posting.
Clear cases move forward automatically. Anything uncertain stops for review, with every processing step recorded.
01
Invoice arrives
Invoices arrive through the finance inbox. The attachment is captured and logged without someone downloading or renaming it.
02
Read and verified
Supplier, dates, totals and line details are identified and checked before the invoice moves forward.
03
Matched or coded
Purchase invoices are compared with open orders. Cost invoices are assigned the appropriate ledger codes.
04
Completed or held
Clear matches continue toward the ledger. Missing matches and uncertain decisions are sent to your finance team.
Business outcomes
What changes for finance.
Less data entry. Fewer preventable errors. A clearer close—with finance still in control of every exception.
Reclaim AP hours every week
Routine invoices move through a documented process so your team can spend its time on exceptions and analysis.
Routine work handled first
Reduce correction and payment risk
Duplicate files are checked, purchase invoices are compared with open orders, and questionable cases stop for review.
Checks before posting
Close with fewer unresolved invoices
Every invoice has a visible status, making blocked or incomplete work easier to find before month-end.
Status visible end to end
Fits your finance stack
Designed around your existing finance stack.
SwiftLedger is configured around the inbox, supplier records, purchase-order data and accounting workflow your team already uses.
Your invoice intake
Keep the inbox and supplier process your team already uses.
Your finance rules
Use supplier, purchase-order and coding rules agreed during discovery.
Your accounting workflow
Return validated invoice information and clear exception status where finance already works.
Compatibility, required access and workflow ownership are confirmed during discovery—before implementation begins.
Security and trust
Built to fail safely, not silently.
Financial control depends on what happens when information is missing or a match is unclear. SwiftLedger treats uncertainty as an exception—not as permission to invent an answer.
Uncertain cases require human review
Previously handled files are checked before processing
Every status and decision is recorded
Finance approves anything outside the agreed rules
Control record
Invoice SL-1048
Under control
Invoice details captured
Totals and dates agree
Verified
Supplier and invoice type
High-confidence identification
Verified
Purchase order match
Lines and amount aligned
Matched
You stay in control: exceptions stop with finance, and every completed step is recorded.
Recorded processing history
Duplicate-file checks
Finance-owned exception queue
Invoice workflow assessment
In 30 minutes, we’ll review your current invoice process and show what could realistically be automated. If there’s a fit, we’ll outline a limited pilot around one workflow and one intake channel.
What happens in the assessment
Review representative invoice flows
Identify repeatable work and exceptions
Define a one-workflow pilot—or stop there